Creating a mail merge letter takes a lot of nerves and time. Fortunately, the free Mail Merge Letter Generator makes the process easy!
Simply upload your document and recipient data and personalize your document online in just a few clicks. You can download your mail merge letter free of charge or send it directly to all the recipients by post.
Is the Mail Merge Letter Generator really for free? Yes! The Mail Merge Letter Generator was created by a Swiss startup to give people a simple and reliable way to create a mail merge letter. We attach great importance to security and privacy of your data.
Upload your document as a PDF and the recipient data in a CSV file.
Personalize your document in just a few clicks.
Download your personalized mail merge letter as a PDF
Create your document using any tool such as Microsoft Word, Google Docs. Leave the name and address fields blank and save your document as a PDF.
Next, list your recipient data in an Excel spreadsheet (or similar tool). Make sure that the first row has a meaningful column name. Save the recipient data as a CSV file. If you prefer, you can use our free CSV template.
Once you have saved your document as a PDF and your data source as CSV file, you can start using the Mail Merge Letter Generator. In the first step, upload your non-personalized document as a PDF.
Next, upload your CSV file of recipient data to the Mail Merge Letter Generator.
After the upload, you can select which columns from the CSV file should be used for the personalization and assign them to the predefined fields.
In this step, you can personalize the document individually. To make the personalization as easy as possible, the address fields and the salutation are placed in the right place. If you want to customize the personalization, you can simply drag and drop new fields or remove existing fields.
To adapt the personalization to your letter layout, you can adjust the font and font size individually.
After you’ve personalized your document, you can preview all the recipient data to make sure it’s correct.
Want to edit the mail merge later or send it to someone else to check? No problem! You can save the letter for later editing via a link. To open the mail merge letter again, simply insert the link in the first step.
When you're satisfied with the mail merge letter, you can download it as a PDF for free. The Mail Merge Letter Generator creates a personalized letter for each recipient and saves all the letters in a continuous PDF.
Thanks to the integration with Pingen, an online postal service, personalised letters can be delivered directly via the mail merge generator. Your letters will be automatically printed in the highest quality and sent via the local post or DHL – worldwide – at attractive prices!Learn more about Pingen
Thanks to its clear and simple design, with the Mail Merge Letter Generator enables you to send personalized documents to a large number of recipients in seconds.
The use and the PDF download is free of charge. Our developers are happy to accept donations for coffee! :-)
Thanks to its ease of use, the Mail Merge Letter Generator is the easiest way to create a mail merge letter.
After you upload your CSV file, the records can be checked online, new ones added, or existing ones removed.
The font & size of the personalization text can be customized to match the design of your document.
Before downloading the PDF, you get a preview of the personalizations of each letter.
Your data can be deleted at any time. After %s hours, the data are automatically deleted.
Unlike other programs, we create PDFs with high-resolution graphics with the smallest possible file size.
You have the option of submitting your mail merge letter directly online and sending it worldwide as physical letter.
The Mail Merge Guide and the Mail Merge Letter Generator were created by a Swiss startup to provide people with a simple and reliable way to create mail merge letters. Our mission is to simplify complicated tasks so you can focus on more important things. All content, including the Mail Merge Letter Generator, is free of charge.