Free Mail Merge Letter Generator

Creating a mail merge letter takes a lot of nerves and time. Fortunately, the free Mail Merge Letter Generator makes the process easy!

Simply upload your document and recipient data and personalise your document online in just a few clicks. You can download your mail merge letter free of charge or send it directly to all the recipients by post.

Go to the Mail Merge Letter Generator
Free Mail Merge Letter Generator

How does the Mail Merge Letter Generator work?

Is the Mail Merge Letter Generator really for free? Yes! The Mail Merge Letter Generator was created by a Swiss startup to give people a simple and reliable way to create a mail merge letter. We attach great importance to security and privacy of your data.

Upload document and addresses

Upload document and addresses

Upload your document as a PDF and the recipient data in a CSV file.

Personalise mail merge letter

Personalise mail merge letter individually

Personalise your document in just a few clicks.

Download your mail merge letter for free

Download mail merge letter free of charge

Download your personalised mail merge letter as a PDF

Create a mail merge letter easily online - Without registration

Creating a mail merge letter with our online tool is incredibly simple. Just upload your PDF and CSV file, personalise the document and download your customized letter as a PDF for free.

Go to the Mail Merge Letter Generator
Create document and data source
Preparation

Create a document and data source

Create your document using any tool such as Microsoft Word, Google Docs. Leave the name and address fields blank and save your document as a PDF.

Next, list your recipient data in an Excel spreadsheet (or similar tool). Make sure that the first row has a meaningful column name. Save the recipient data as a CSV file. If you prefer, you can use our free CSV template.

Step 1

Upload document as a PDF

Once you have saved your document as a PDF and your data source as CSV file, you can start using the Mail Merge Letter Generator. In the first step, upload your non-personalised document as a PDF.

Upload document as PDF
Upload recipient data as CSV
Step 2

Upload the CSV file of recipient data

Next, upload your CSV file of recipient data to the Mail Merge Letter Generator.

After the upload, you can select which columns from the CSV file should be used for the personalisation and assign them to the predefined fields.

Step 3

Personalise your mail merge letter

In this step, you can personalise the document individually. To make the personalisation as easy as possible, the address fields and the salutation are placed in the right place. If you want to customize the personalisation, you can simply drag and drop new fields or remove existing fields.

To adapt the personalisation to your letter layout, you can adjust the font and font size individually.

Personalise mail merge letter individually
Preview of the mail merge letter
Step 4

Mail merge letter preview

After you’ve personalised your document, you can preview all the recipient data to make sure it’s correct.

Want to edit the mail merge later or send it to someone else to check? No problem! You can save the letter for later editing via a link. To open the mail merge letter again, simply insert the link in the first step.

Step 5

Generate mail merge letter and download for free

When you're satisfied with the mail merge letter, you can download it as a PDF for free. The Mail Merge Letter Generator creates a personalised letter for each recipient and saves all the letters in a continuous PDF.

Preview of the mail merge letter

What are the advantages of the Mail Merge Letter Generator?

Thanks to its clear and simple design, with the Mail Merge Letter Generator enables you to send personalised documents to a large number of recipients in seconds.

Free Mail Merge Letter Generator
Free Mail Merge Letter Generator

The use and the PDF download is free of charge. Our developers are happy to accept donations for coffee! :-)

Easy to use
Easy to use

Thanks to its ease of use, the Mail Merge Letter Generator is the easiest way to create a mail merge letter.

Control data directly online
Control data directly online

After you upload your CSV file, the records can be checked online, new ones added, or existing ones removed.

Font type & size customizable
Font type & size customizable

The font & size of the personalisation text can be customized to match the design of your document.

Mail merge letter preview
Mail merge letter preview with personalised data

Before downloading the PDF, you get a preview of the personalisations of each letter.

Privacy
The security of your data is our highest priority

Your data can be deleted at any time. After %s hours, the data are automatically deleted.

Small PDF file
Small sized PDF file with high resolution graphics

Unlike other programs, we create PDFs with high-resolution graphics with the smallest possible file size.

Send mail merge letter
Send the mail merge letter directly by post (optional)

You have the option of submitting your mail merge letter directly online and sending it worldwide as physical letter.

Who's behind the mail merge letter tool?

The Mail Merge Guide and the Mail Merge Letter Generator were created by a Swiss startup to provide people with a simple and reliable way to create mail merge letters. Our mission is to simplify complicated tasks so you can focus on more important things. All content, including the Mail Merge Letter Generator, is free of charge.

Team