How to do a mail merge in Apple Pages

Create a data source in Numbers

To do a mail merge with Apple Pages, you need a Numbers table containing your recipient data. Define a meaningful column name in the first row, such as "First Name" or "Salutation".

You can create a new Numbers table yourself or download our free Numbers template.

Link the Numbers table to your Pages document

• Return to your document in Pages and open Document view by clicking the "Document" button in the upper right corner.
• Click on the "Mail Merge" button in the Document view and place the cursor anywhere in the text.
• Select the "Add Merge Field" button in the Mail Merge sidebar and click "Add from Spreadsheet".
• In the following dialog box, locate the Numbers spreadsheet you created (or our Numbers template) and click "Open".
• You'll see a preview of the fields from your Numbers table. Click on "Add as Fields" to transfer the recipient data into the Pages document.

Note: If you don't see the "Mail Merge" button, you're using an older version of Apple Pages. Update Pages to the latest version and try again.

Personalise your document

Now you can personalise your document.

• Place the cursor at the desired position in the text, click on "Add Merge Field", and select the desired field.
• The used merge fields you select will be displayed in the sidebar and highlighted in the document.

Show preview

Pages provides a simple preview feature that allows you to check the inserted recipient data. Unfortunately, the preview is not displayed directly in the letter document.

• To preview, click the "Merge..." button in the mail merge sidebar, then click the "Preview" button.
• The following dialog box will display the fields containing the recipient data. You can navigate between the different recipients using the arrows.